Following are the highlighted features of XDMS. For complete features, please request DEMO account.

Web Based

XDMS's 100% Web-Based graphical user interface ensures deployment across your organization is simple and straight forward.

Authentication Options

XDMS allow you to login with native secured XDMS authentication method or you can choose to authenticate the users using supported authentication modules: Active Directory, DB (Oracle, MS-SQL, DB2, MySQL, Postgresql 2008 - 2019, XDMS Sdn Bhd), DBLite, Filesystem, IMAP, KADM5, LDAP, MDB & MDB2, POP3, Radius, SAP, SMBPassword, SOAP, SOAP5 and vpopmail.

Automatic PDF Conversion

All scanned documents and supported electronic documents such as Microsoft Office (Word, Excel, Powerpoint, Project and Visio), Open Office (Writer, Calc, Impress and Draw) and other TEXT based files will be automatically converted to PDF file format.

PDF Security

PDF files can be set to be encrypted with password, restricted printing option and embedded watermark. This ensure your documents is well protected while sharing them.

OCR and Indexing

Scanned Documents will route to OCR functions to extract the TEXT contents and the content of Electronic Documents will be indexed automatically and stored inside XDMS Database.

XDMS allows users to search specific documents using Quick Search function, Advanced Search Function with specified Data, Category, Keywords, Descriptions and Contents of documents. In addition, users also can easily browse documents using listing categories. All these accesses to documents are subject to Security Permission set.

MFP Direct Support

XDMS supports numerous MFP such as Ricoh, Fuji-Xerox, Toshiba, Canon and Sharp with Scan-to-Email, Scan-to-FTP, Scan-to-File and Fax-to-Email capabilities.

Support All File Types

Apart from File Documents, XDMS also allow user to store Audio/Video files such as MP3, MP4, AVI, EXE, ZIP, TGZ and many other binary formats.

System Communication

Communication between System is available through System News and Users can send Memo among themselves.

Web Based Scanning

By attaching TWAIN Scanner to computer, user can use Web Based Scanning feature to store specific documents, and also can fax out the scanned document immediately by using the Web Scan-to-Fax function.

File Operations

Direct supported features for documents allow authorized user to Email Source, PDF or Restricted PDF as attachment to external Mail Server. User also can Print File and Fax File directly from the web browser without having to download the document to the workstation. Furthermore, user can put Notes, add additional File as Document Attachment and view file using XDMS Thumnail Preview.

Approval Workflow

All uploaded documents can be routed for approval workflow cycle. During this process, documents can be Checked-Out, Updated, Checked-In and Approved for final depository.


System administrator can Create Users and set Access Control List to manage Correspondents (allowed to be linked from documents), and place under Organization Chart under Departments and Groups.